Annual Vestry Meeting
St. John the Apostle Church
February 19, 2017
The meeting was called to order by Rev. Stephanie Shepard at approximately 11:30 am. The registration sheet was circulated and was signed by 60 people.
Rev. Stephanie Shepard opened the proceedings with prayer.
The Agenda was presented by Rev. Stephanie Shepard and guidelines were reviewed.
Motion to have the Agenda accepted as presented. M / S Rosa Weisensel/Sharon Cooper
Motion to elect Lynne Milner as Vestry Clerk M / S Maureen Simons/Ruby Ng
Parishioners who have passed away in 2016 were remembered:
Eleanor Bishop, Edna Kerr, Marion Balden, Luke Walsh, Ron Weisensel, Clarence McKinney, and Francis
Those who have joined our community in this last year:
Sharon Crawford, Michelle and Brianna Lock, Brian and Amalia McGlashan and Miranda, Jane and John Larsen, Wilfred and Barbara Schmidt, Norman Belyk-Overton, Priscilla Monette-Sim, Edward and Roseemary Morrisey
Motion that the Minutes of the 2016 Vestry Meeting be accepted as circulated
M / S Tony Pellett / Pronella Daniel
Correction to be made in the minutes: should read: Winston Ang Lee not William Ang Lee listed under Baptisms
Reports as presented:
Reports listed were all published and the document was circulated to all parishioners.
Interim Priest-in-charge Report
Deacon Anne’s Report
Deacon Trudi Shaw’s Report
Report on Ministry for Retired Deacon
Envelope Secretary’s Report
Altar Guild Report
Altar Guild Financial Report
ACW Financial Report
Coffee Fund Report
Food Bank Report
Cobb’s Bread Report
Bottle Drive Report
Thrifty Foods Fund Raiser
Senior’s Tea Financial Report
Bible Study Report
Sunshine Fund Report
Parish Visiting Report
Prayer Circle Report
Godly Play Report
Motion that the above reports be accepted as presented M / S Alma Oldenburg / Ruby Ng
Correction on page 6: the address should be 3030 Gordon Avenue not Grant Street. A group from St. John’s is volunteering at this location.
Richard Thompson stressed a need for additional help in maintaining the property of St. John’s.
Chelsea Belyk presented the 2016 financial statement.
The income for 2016 was $214,778. The expenses for 2016 were $176,669. The surplus is $38,110.
Motion that the Financial Statements be accepted as presented
M / S Chelsea Belyk / Alma Oldenburg
Discussion: the merger documents have recently been signed but the official inclusion of the Napier Street assets has not yet been included but will be official in 2017. The assessed value of the Napier Street property as of July, 2016 was $1,729,000.
The proposed budget for 2017 is receipts totaling $219,917, expenses totaling $232,917 with a projected deficit of $13,000.
The proposed Budget for 2017 was accepted as presented to the Vestry.
Terry Walton – Bishop’s Warden
Chelsea Belyk – Treasurer
Ruby Ng – Envelope Secretary
Richard Thompson – Maintenance Co-Ordinator
Nominations and Election of 2017 Council
People’s Warden – Maureen Simons
Associate Warden – Geri Grigg
Synod Delegates – Tony Pellett
Alternate Synod Delegates – Teri Hazelton
Members at Large – Chelsea Belyk – Treasurer
Nominations declared closed. The position of Parish Council Secretary to be appointed.
2017 Appointments of Lay Administrators:
Debora Jones- Akiyama
A vote of appreciation for those leaving Council and leadership positions: Tony Pellett (recording secretary), Sue Hall (member at large), Bonnie Soochan (Finance), Brenda Binns (Food Bank), Wendy Hawkin (prayer shawl ministry) Ann Adair-Austin (ACW president)
Vote of appreciation for others: Rosa Weisensel (prayer shawl ministry) Jeremy Overton (Refugee Response Team) Terry and Joanne Walton, Music Leadership and Choir, Chapel Prayer Group.
Stephanie gave special thanks to the wardens, Terry Walton and Maureen Simons and presented them each with a bouquet of flowers.
Maureen Simons stated a new Mission Statement and a new Vision Statement are being developed.
Meetings took place in July and September, 2016.
Accessibility issues continue to be a problem. Suggestions that will deal with this issue on a temporary basis are welcome.
A parish profile will be developed by the Canonical Committee with input from the parish.
The profile will be approved by the Bishop.
Advertising of the position is done through the Synod office.
Vetting of the candidate will be done by the Synod office.
Offer will be made to the successful candidate.
Next Council Meeting: Monday, February 27, 2017 at 7PM
A retreat to work on the Mission and Vision statements will be on March 18 or March 25.
Motion: to adjourn the meeting: Terry Walton/Sharon Cooper
Meeting adjourned at 1:05 p.m.